"The Sedona Guidelines: Best Practice Guidelines & Commentary for Managing Information & Records in the Electronic Age," The Sedona Conference (Abstract)

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Today most information created and received in organizations of all sizes is generated electronically in the form of e-mail messages and their attachments, word processing or spreadsheet documents, webpages, databases and the like.1 Even formal documents—such as tax returns, applications for environmental permits and other documents filed with regulatory authorities—generally originate, and may even be filed, in electronic format. Much of the information is never reduced to paper. Meanwhile, because of how computers operate, vast amounts of electronic data are created and maintained–seemingly forever– often without users even knowing that the data has been created, much less saved. Yet while this data is kept "seemingly forever," due to changes in technology it may rapidly become inaccessible unless migrated to new formats.2

This document explores how the prevalence of electronic information affects traditional concepts of records management and applicable legal requirements. It suggests basic guidelines, commentary and illustrations to help organizations develop sound and defensible processes to manage electronic information and records.

- "The Sedona Guidelines: Best Practice Guidelines & Commentary for Managing Information & Records in the Electronic Age," The Sedona Conference http://www.thesedonaconference.org, September, 2004 public comment version http://www.thesedonaconference.org/publications_html

File URL here (PDF) http://www.thesedonaconference.org/miscFiles/RetGuide200409

Post Date: March 24, 2005 at 9:40 PM CST; March 25, 2005 0340 GMT